Privacy Policy

Conductive Music CIC is committed to protecting your personal information and being transparent about what data we collect, how we use it, and how we keep it safe.

We are registered with the UK Information Commissioner’s Office (ICO).

👉 View our Data Protection Registration Certificate (ZB954666)

1. Who this notice applies to

This policy is for:

  • Partners and funders
  • Schools, teachers, and headteachers where we deliver workshops
  • Pupils participating in workshops (in-school or online)
  • Tutors working with us as contractors
  • Donors and supporters

2. Why we collect data

We use personal information to:

  • Deliver and administer workshops and programmes
  • Support student learning, safeguarding, and welfare
  • Monitor progress and report to funders (e.g. Arts Council England, Local Music Education Hub)
  • Keep partners and supporters updated
  • Promote student and tutor achievements (with appropriate permissions)

3. The lawful basis for processing

We only process personal data where one of the six lawful bases applies under GDPR, most commonly:

  • To fulfil a contract (e.g. delivering tuition to schools)
  • For our legitimate interests (when rights are not overridden)
  • With your consent (or parent/guardian consent if under 16)

In some cases, we may process data to comply with legal obligations or safeguarding requirements.

4. The personal data we collect

Examples include:

  • Name, title, and contact details
  • Attendance records
  • Photographs and video (used carefully, with legitimate interest or consent)

5. Sharing your information

We may share personal data only where necessary, for example with:

  • Schools, funders, or examination boards
  • Contractors delivering tuition
  • Legal authorities when required

6. Security and storage

  • Data is stored securely and only accessed by authorised staff.
  • We never transfer data outside the UK/EEA.
  • Personal data is only kept as long as necessary and securely disposed of afterwards.
  • Any data breaches are reported in line with GDPR.

7. Your rights

You have the right to:

  • Request a copy of your data
  • Ask us to correct or delete your information
  • Withdraw consent at any time

For all enquiries, contact:
Professor Enrico Bertelli (Data Protection Officer)
📧 [email protected]

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